INVITATION FOR TENDER

  1. The Secretariat of the Mekong River Commission (MRC) intends to apply the funds to payments under the Supply Contract for Provision and installation of Video conference system for National Mekong Committee in Cambodia, Lao PDR, Thailand and Vietnam.
  2. The Secretariat now invites sealed Tenders from eligible and qualified Tenderers for the Video conference system for NMCs (Cambodia, Lao PDR, Thailand and Vietnam)
  3. Tendering will be conducted through the International Tendering procedures as specified in the MRC’s Procurement Implementation Rules, and is open to all Tenderers from Eligible countries as defined in the Rules.
  4. Interested eligible Tenderers may obtain further information from MRC, Procurement Unit represented by Ms. Nguyen thi Thanh Huong, Procurement and Contract Officer by writing to procurement@mrcmekong.org and view the Tender Documents at MRC website.
  5. Qualifications requirements include: technical description; audit reports of last 3 years (2009-2011); reference of 3 similar supply contracts; and on site delivery and installation plan. Additional details are provided in the Terms of Reference and Technical Specifications.
  6. A complete set of Tender Documents in English may be downloaded by interested bidders from the MRC website: www.mrcmekong.org
  7. Tenders must be delivered to the address below at or before 3:00 PM local time (GMT+7), 19 May 2017.

 

More details of the tender submission and date and address of the opening session are provided in the Tender Data Sheet.

All Tenders must be accompanied by a Bid Security (Bank Guarantee) is required for a fixed amount of 2,000 USD (two thousand US dollars) which should be valid at least 60 days after validity period of the tender. The template is provided in Section VII.

The address referred to above is:

Mekong River Commission
Office of the Secretariat in Vientiane
Administration Division/Procurement Unit
184 Fa Ngoum road, Unit 18, Ban Sithane Neua
Sikhottabong, Vientiane, Lao PDR
Tel: (856-21) 263 263; Fax: (856) 263 263
Email: procurement@mrcmekong.org

Please inform us in writing at the above-mentioned address:

  1. An acknowledgement of receipt of the Letter of Invitation. This Letter of Invitation can also be downloaded from the MRC website; and
  2. Whether you will submit a proposal alone or in association.

Please Download:

  1. VDO System MCs
  2. Additional information/Clarifications
  3. Video System Technical Speciation
  4. Form

 

The Mekong River Commission Secretariat (MRCS) is looking for quotations to supplyMini Van for MRC Office of the Secretariat in Vientiane (OSV). Technical Specifications and Quantities of Goods to be supplied are in the Annex I attached.

1.      The quotation shall be quoted in USD for a fixed price excluded all taxes and remaining valid at least for 60 days after the deadline for submission of quotations.

2.      Documents to be supplied with the bid:

·         The Bid Submission Form: The format is provided in the Annex II for your use. A format is attached as example.

·         Copy of a valid certificate of the authorized dealer in the region (for the offered Vehicle branch)

·         Evidence proving that the company has branch/office in Laos for after sale services.

(a)    The quotation shall be submitted to MRC Procurement Unit not later than 26 June 2015, 3:00PM (local time) a sealed envelope clearly marked “RFQ15-022Supply of Mini Van; - DO NOT OPEN BEFORE DEADLINE SUBMISSION DATE”. The sealed envelope shall be addressed to the Mekong River Commission Secretariat at the following address:

Mekong River Commission Secretariat

Finance and Administration Section
Procurement Unit

P.O. Box 6101, Unit 18 Ban Sithane Neua
Sikhottabong District, Vientiane 01000, Lao PDR
Tel: (856) 21 263 263; Fax: (856) 21 263 264

 

 

3.      The following specific data for the goods to be procured are the following:

 

3.1  For Clarification of Tenders purposes only, the Purchaser’s address is:

     Attention: Procurement Unit

     Facsimile number: (+856-21) 263 264

     Electronic mail address: huong@mrcmekong.org  or saichanh@mrcmekong.org

3.2 The Incoterms edition is: INCOTERMS 2000  

 3.3 Place of Destination: Vientiane, Lao PDR

 3.4 The price of the Goods manufactured outside the Country where the goods are to be supplied

       shall be quoted:  DDU Vientiane, Lao PDR

 3.5 The prices quoted by the Tenderer shall not be adjustable.

 3.6 Period of time the Goods are expected to be functioning (for the purpose of technical

     support): 6 years.

 3.7 Manufacturer’s authorization is: required

 3.8 After sales service is required

 3.9 The Tender opening shall take place at:

MRC Office of the Secretariat in Vientiane

Unit 18 Ban Sithane Neua
Sikhottabong District, Vientiane 01000, Lao PDR
Tel: (856) 21 263 263; Fax: (856) 21 263 264

 

      Date:  30 June 2015

      Local Time: 3:30 PM

 3.10 Tenderers shall quote prices for 1 lot

4.      MRCS may annul the bidding process and reject all quotations at any time prior to contract award, without thereby incurring any liability to the bidders.

5.      MRCS will evaluate the quotations received in the Lot. Purchase Order will be awarded to the supplier whose quotation is the lowest substantially technical compliant offers.

6.      The evaluation criteria list is attached in the Annex III.

7.      The equipment shall be delivered at Vientiane, Lao PDR within 3 months after issuance of the Purchase Order. Failure to respect the delivery date gives MRCS the right to cancel the Purchase Order.

8.      Full payment will be done to the Supplier’s bank account upon the basis of an original invoice and after acceptance of receipt and commissioning reports by MRCS Offices.

9.      MRCS as International Organization is exempt from import taxes to its member countries – Cambodia, Laos, Thailand and Vietnam. Support to clearance documents will be provided if required.