Request for Quotations: Shipment of Hydromet Spare parts

Invitation No. RFQ17-156

The Mekong River Commission Secretariat (MRCS) is going to arrange the shipment of Hydromet Spare parts from Phnom Penh, Cambodia to Laos, Thailand and Vietnam. In this connection, you are invited to provide a quotation for door-to-door service from the origin to the final destinations in Laos, Thailand and Vietnam as below breakdown:

    • Estimate gross volume including boxes and crating wood (if any)
    • Origin charges in Phnom Penh including weekend packing, wrapping, loading, etc.
    • Customs formality at origin
    • Freight charges
    • Destination charges including door-to-door delivery to the final destination with unloading, unwrapping, unpacking, etc.
    • Customs formalities at destinations
    • Insurance coverage rate
    • Delivery plan

The tender has 3 lots. Details of each lot and the technical specifications and quantities of the equipment are provided in the Annexes I and II of this Requests for Quotation.

Please contact Mr. Chantra Ney, maintenance supervisor for the survey arrangement during the working day and time 8 to 4:30 from Monday to Friday at the origin address:

MRC Regional Flood Mitigation and Management Center

576 National Road, #2, ChakAngreKrom,
P.O. Box 623, Phnom Penh, Cambodia
Tel. (855-23) 425 353. Fax (855-23) 425 363
E-mail: chantra@mrcmekong.org

 

The prices shall be quoted in USD for a fixed price excluded all taxes and remaining valid at least for 60 days after the deadline for submission of quotations.

Documents to be provided with the bid:

    • Quotations
    • Copy of a valid business license

The bid shall be submitted to MRC Procurement Unit not later than14 November 2017, 3:00 PM in sealed envelopes (financial proposal is on a separate sealed envelope) clearly marked “RFQ17-156 Shipment Hydromet spare parts; - DO NOT OPEN BEFORE SUBMISSION DEADLINE”. The sealed envelopes shall be addressed to the Mekong River Commission Secretariat at the following address:

Mekong River Commission Secretariat

MRC Regional Flood Mitigation and Management Center

576 National Road, #2, ChakAngreKrom,

P.O. Box 623, Phnom Penh, Cambodia

Tel. (855-23) 425 353. Fax (855-23) 425 363

 

Alternatively, bidders have the option of submitting their Bids electronically by email to the Procurement team account: procurement@mrcmekong.org. The subject of the email should be clearly marked “RFQ17-156 Shipment Hydromet spare parts; - DO NOT OPEN BEFORE SUBMISSION DEADLINE”. The Financial Proposal should be in PDF format and protected with password.

E-mails will be opened only after the submission deadline and at the time of the opening session.

Please be aware that bids not emailed to the Procurement team account:  procurement@mrcmekong.org will be rejected. Bids received after the deadline for bid submission will also be rejected. As an email may take some time to arrive after it is sent, especially if it contains a lot of information, we advise all bidders to send email submissions well before the deadline.

MRCS may annul the bidding process and reject all quotations at any time prior to contract award, without thereby incurring any liability to the bidders, according to the revised Procurement Manual posted in MRC website: http://www.mrcmekong.org/working-with-mrc/tenders/

MRCS will evaluate proposals received following the least cost basis and Purchase Order will be awarded to the supplier(s) whose proposal is the most competitive completed offer.

Destination addresses and contact person:

Lot 1 – Lao PDR

Mr. Somphanh Vithaya

Department of Meteorology and Hydrology

Souphanouong Avenue, Ban Akath

Sikhottbong district, Vientiane Capital, Lao PDR

PO Box 2903

Tel: (856-21) 215 010; Fax: (+856-21) 223 446

 

Lot 2 – Thailand

Thai National Mekong Committee Secretariat

Department of Water Resources

180/3 Rama 6 road, Soi 34

Phayathai, Bangkok 10400, Thailand

Tel/Fax: (+66) 2298 6605

 

Lot 3 – Vietnam

Mr. Nguyen Nam Duc

Southern Regional Hydro-meteorological Center

8 Mac Dinh Chi, district 1, Ho Chi Minh City Vietnam

Tel: (+84-28) 382 90092; Fax: (+84-28) 382 42474

 

Full payment will be paid to the Supplier’s bank account within 30 days after door-to-door shipment delivery and upon receive the original invoice duly accepted by MRCS.

MRCS as International Organization is exempted from import taxes/VAT to its member countries – Cambodia, Laos, Thailand and Vietnam. Support to clearance documents will be provided if required.

Download

No. RFQ17-156 - ANNEX I Technical Specifications 

Procurement Contact

P.O. Box 6101, 184 Fa Ngoum Road, Unit 18

Ban Sithane Neua, Sikhottabong District, Vientiane 010000, Lao PDR

Telephone: (856-21) 263 263

Facsimile: (856-21) 263 264