The Mekong River Commission Secretariat (hereinafter “the Employer”) hereby invites sealed Proposals from eligible Consultants for the consultancy services called “Organisation and facilitation of a team building retreat for MRCS staff in July 2017” in accordance with the terms and conditions mentioned in the Request for Proposal.

This Request for Proposal (RFP) includes the following documents:

Section I:   Invitation for Proposals
Section II:  Instructions to Bidders
Section III: Terms of Reference
Section IV: Evaluation Criteria
Section V:  Technical Proposal Forms
Section VI: Financial Proposal Forms
Section VII: Draft Contract

The tender (1 original and 5 copies in case of submission in sealed envelops) shall be submitted to MRC Procurement Unit not later than 28 April 2017, 3:00PM local time by courier or e-mail to:

Mekong River Commission Secretariat
Administration Division
Procurement Unit=Additional Information
P.O. Box 6101, Unit 18 Ban Sithane Neua,
Sikhottabong District, Vientiane 01000, Lao PDR.
Tel: (856) 21 263 263; Fax: (856) 21 263 264
Email: procurement@mrcmekong.org

Please Download:

  1. Request for Proposal
  2. Form
  3. Additional Information

 

The Mekong River Commission Secretariat (MRCS) is looking for quotations to supplyMini Van for MRC Office of the Secretariat in Vientiane (OSV). Technical Specifications and Quantities of Goods to be supplied are in the Annex I attached.

1.      The quotation shall be quoted in USD for a fixed price excluded all taxes and remaining valid at least for 60 days after the deadline for submission of quotations.

2.      Documents to be supplied with the bid:

·         The Bid Submission Form: The format is provided in the Annex II for your use. A format is attached as example.

·         Copy of a valid certificate of the authorized dealer in the region (for the offered Vehicle branch)

·         Evidence proving that the company has branch/office in Laos for after sale services.

(a)    The quotation shall be submitted to MRC Procurement Unit not later than 26 June 2015, 3:00PM (local time) a sealed envelope clearly marked “RFQ15-022Supply of Mini Van; - DO NOT OPEN BEFORE DEADLINE SUBMISSION DATE”. The sealed envelope shall be addressed to the Mekong River Commission Secretariat at the following address:

Mekong River Commission Secretariat

Finance and Administration Section
Procurement Unit

P.O. Box 6101, Unit 18 Ban Sithane Neua
Sikhottabong District, Vientiane 01000, Lao PDR
Tel: (856) 21 263 263; Fax: (856) 21 263 264

 

 

3.      The following specific data for the goods to be procured are the following:

 

3.1  For Clarification of Tenders purposes only, the Purchaser’s address is:

     Attention: Procurement Unit

     Facsimile number: (+856-21) 263 264

     Electronic mail address: huong@mrcmekong.org  or saichanh@mrcmekong.org

3.2 The Incoterms edition is: INCOTERMS 2000  

 3.3 Place of Destination: Vientiane, Lao PDR

 3.4 The price of the Goods manufactured outside the Country where the goods are to be supplied

       shall be quoted:  DDU Vientiane, Lao PDR

 3.5 The prices quoted by the Tenderer shall not be adjustable.

 3.6 Period of time the Goods are expected to be functioning (for the purpose of technical

     support): 6 years.

 3.7 Manufacturer’s authorization is: required

 3.8 After sales service is required

 3.9 The Tender opening shall take place at:

MRC Office of the Secretariat in Vientiane

Unit 18 Ban Sithane Neua
Sikhottabong District, Vientiane 01000, Lao PDR
Tel: (856) 21 263 263; Fax: (856) 21 263 264

 

      Date:  30 June 2015

      Local Time: 3:30 PM

 3.10 Tenderers shall quote prices for 1 lot

4.      MRCS may annul the bidding process and reject all quotations at any time prior to contract award, without thereby incurring any liability to the bidders.

5.      MRCS will evaluate the quotations received in the Lot. Purchase Order will be awarded to the supplier whose quotation is the lowest substantially technical compliant offers.

6.      The evaluation criteria list is attached in the Annex III.

7.      The equipment shall be delivered at Vientiane, Lao PDR within 3 months after issuance of the Purchase Order. Failure to respect the delivery date gives MRCS the right to cancel the Purchase Order.

8.      Full payment will be done to the Supplier’s bank account upon the basis of an original invoice and after acceptance of receipt and commissioning reports by MRCS Offices.

9.      MRCS as International Organization is exempt from import taxes to its member countries – Cambodia, Laos, Thailand and Vietnam. Support to clearance documents will be provided if required.